Storing information looks pretty different nowadays.
Just copying a document and sticking it in a folder doesn’t cut it anymore. Neither does saving everything on a flashdrive and putting it in a safe. When you have your business on the line and customer information to protect, you need the best possible services to cover all your bases and make sure you’re good to go at all times. Digital scanning services are able to copy your documents accurately and help you store them as intelligently as possible, saving you time and effort on your way to being the most secure company around.
It’s best not to take the chance. Converting documents with document imaging services are the new replacement that’s here to stay.
Document Signing Is Changing Rapidly
Old-fashioned methods are being tossed out and swapped out with digital techniques that are more accurate and more affordable. A recent study found 75% of business owners want to be able to access files remotely these days, a significant uptick from just a decade prior. These figures have also shifted on the worker end of things. A survey asking knowledge workers about their attitude toward document storage saw a majority 90% stating they want to collaborate over documents using e-mail services.
You Can Save Money And Labor With Better Methods
You change to document imaging services because you want better results while still saving that elusive combination of money and labor. The average document will be photocopied 20 times. It takes around five minutes to walk to the filing cabinet, find a document, do what’s necessary and return it. It also takes an average of $20 to file and store a signle document, with another average of $120 to find or replace misfiled documents. That latter figure is one of the most important cost-saving ventures businesses can become aware of these days.
Businesses Lose Documents All The Time
Losing a document is a domino effect that impacts everyone up and down the ladder. Not only do you need to worry about the information falling into the wrong hands, you also need to go out of your way to replace it and catch up to speed on money lost. A recent study found nearly 8% of all documents get lost, with 3% just being misfiled. As explored above, companies will spend around $20 in labor to file a document, $120 to find a misfiled document and over $220 in labor to reproduce a lost document.
There Are Plenty Of Services Available
You’re in luck. While it can seem like everything is out to get you and your business, there are more than enough services to help you out and keep you in the clear. Document imaging services come in many shapes and sizes to help you ease into a more effective space to protect your work. E-signing has been found to reduce document turnaround time by a stunning 80%. When you consider the average time to manually fax a document is nearly 10 minutes, these small benefits eventually add up to big returns on your investment.
The Benefits Of Document Imaging Services
Now for a refresher on what you stand to gain from the transition. A global survey of both workers and IT professionals by IDC showed document challenges account for over 20% of productivity loss in a given year. A single lost document can force you to spend money, use up extra labor and run the risk of sensitive information being seen by the wrong parties. On the other hand, investing in a service for microfilm scanning that prioritizes both accuracy and safety can save you a world of pain. There are over four trillion paper documents in the United States alone and they are growing at a rate of 20% every year.
Onsite document scanning and document imaging services are waiting to transform your business into a better version of itself. Take advantage of it in 2018 and watch the results unfold.